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Late / Absence & Attendance Procedures

Attendance Procedures


If your Child’s Attendance is below 90% they are termed as a Persistent Absentee

Before this happens, when your child’s attendance begins to decline the School will intervene to prevent further decline within which you will be involved.


85% Extremly Worrying - School to inform EWO (Half a term missed)

80% Serious Concerns Possible legal action (38 Days missed)

90% Very Worrying – School to inform EWO (19 days missed)

95% Worrying – School to Act i.e Attendance letter (10 Days missed)

100% Good - Best chance of Success


A Persistent Absentee would have missed 19 days of schooling within the academic year and the School must act to ascertain and assess the reasons for absence. Before this happens, when your child’s attendance begins to decline intervention will take place in which you will be involved.


Regular attendance at school is essential to ensure uninterrupted progress and to enable children to fulfil their potential. The attendance pattern for all children is monitored weekly.


Our school seeks to work actively with parents to ensure that regular attendance is maintained. The Department of Education has published data on their website that clearly shows the link between attendance and attainment. This highlights the fact that there will be an impact on your child’s education and test results if attendance is not consistently above 95% throughout their schooling.


Schools are no longer judged solely on their overall attendance figure but also on the number of pupils who fall into the persistent absence category. If your child becomes a persistent absentee you will be contacted by the Local Authority Attendance Officer, Chrissie Faye or our School Attendance Lead, currently Mrs Cheryl Ponsford. If your child’s attendance continues to be of concern you will also be contacted by the Head Teacher and legal action may pursue.


A pupil with an attendance lower than 90% is regarded as a persistent absentee, regardless of whether the school has authorised or unauthorised absence.


Absence / Illness Procedures


If your child is unwell you must phone the school each day that they are absent.


Messages can be left on the phone system if there is no-one in the office to take your call.


Any messages relating to a pupil’s absence should be telephoned through to the school on 01202 513981 (Option 1 for the pupil’s absence line) an answer machine is in operation from 4pm to 8am, a message can also be left if our lines are busy.


Minor ailments, such as aches and pains or slight cold are not acceptable reasons for failing to attend school. Repeated absences may require the school to request that you obtain medical evidence from your doctor’s surgery or local pharmacy as recommended by the Government.


The School monitors absence closely and a member of the School Senior Management Team will contact families to discuss frequent absence. Repeated absences may require the school to request that you obtain medical evidence from your doctor’s surgery or local pharmacy as recommended by the Government.


If you have any concerns with regard to your child’s attendance or there are issues affecting your child’s attendance that the School may not be aware of then, please ensure you contact the School to discuss these. We are very lucky to have a Pastoral Team who may be able to offer support with attendance in certain circumstances.


Late Pick Up After School


The school day finishes at 3:10pm where you are expected to pick up your children. If you are in unexpectedly delayed, your child will remain in class until 3:20pm.


After this time, they will be taken to the Talbot Stars After School Club and staff will attempt to contact you.


If there is no response from the parent / carer by 3:30pm, you will be liable of a £9.00 fee if no valid reason is given in advance*


*Valid reasons do not include running late.


A text message will be sent to parents to notify them if children have been sent to Talbot Stars and where to collect from.


In the case of a pupil still not collected by 4:00pm with no contact from the parent / carer, the school’s Safeguarding Lead will be notified and will contact Social Care for advice.


Each half term parents will be notified, by letter, if they have been late to collect children 5+ times. This will be monitored over the school year.



(Under Section 175 of the Education Act 2002, Local Authorities and Schools have a duty to safeguard and promote the welfare of children. This duty should include making arrangements for dealing with children with children not collected at the end of the school day or at the end of a school activity which is authorised by the school).


Leave of Absence Request Procedure


If you feel you require leave of absence under exceptional circumstances then please obtain a Request for Leave of Absence Form from the School Office.


Please ensure that you complete the form with as much detail as possible and return to the School Office in advance of the potential absence. You will need to explain why the circumstances are exceptional, and therefore cannot be taken within the normal 13 weeks holiday your child has from school.


Following amendments to the Education (Pupil Registration) (England) Regulations 2006 that came into effect 1 September 2013, schools are only allowed to grant leave of absence from school in exceptional circumstances.


Holidays must not be taken during term time.


We fully understand that everyone’s circumstances are different and that there are many pressures on all families. However, it is important to understand that the law in relation to ‘leave of absence’ has not changed and as such, it is the role of the School to ensure that it is being applied.


There is no obligation for Schools to grant this leave of absence and therefore, if you take your child out of School without permission the absence will be recorded as unauthorised. This may result in a request being made to issue a Fixed Penalty Notice.


The School is required to monitor the attendance of pupils extremely closely. Absences are considered to be a potential safeguarding concern.


If we suspect that a leave of absence has been taken without having followed the above procedures, we are required to contact you to discuss this.